Filing The Way It Should Be: Easy

By Morgan Ambrose

Want to know how to file the easy way? Are you not sure where to start? Let’s take an overall look at how to begin. The business of an alternative way to file is to know what you want, know exactly where to look for it, and know exactly where to find it. When filing, there are two areas to concentrate on. Standard operating files and/or files such as for taxes or things you will need permanently.

File folders can be put on the top of a desk style Rolodex and also can be placed in a cabinet. In that way, you can use the new system as you please. Important documents can be filed as needed for easy accessibility, file folders, blueprints, even wedding certificates and so on.

Books or important documents may need your immediate attention. Important files will always need to be easily accessible so if you need them, you know exactly where to find them. When you finish a project, and the paperwork is complete, file it away where you can find it quickly if needed. Remember, you don´t have to keep all this paperwork forever, so take stock of what you may need indefinitely and discard the rest. File folders are important, so don’t accidentally throw away the wrong files. Labeling and categorizing is important, meaning, how long to keep, and what and what not to keep. Remember to keep your everyday files separate from important files, use your Rolodex or a computer filing system so that you may be able to view it on a yearly basis as needed.

When done with files you know you will no longer need, discard them so you always have space. Label your file folders, use words you know you will be able to remember when labeling your files. Remember, it’s easy to forget what you wrote on your file folders. Try to do all filing for yourself; if someone else files without knowing your filing system, confusion may occur. Categorize your file folders, for it is easy to lose them in a filing system if for a moment you get sloppy and lose a file. Color code your file folders if it is a simpler system for you. Label, organize, design, color code--find the system that suits you best.

Alphabetically, subject, numerically, chronologically, tickler files, these are just some of the ways to better the way you organize your file folders.

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About The Author
Pendaflex offers a wide variety of office organization products including hanging file folders, colored file folders, and custom file folders to suit your office or home office needs.